Samhain Gathering 2007 Summary

[Geoff]

This isn't the full summary, I haven't written that yet, but wrote this and will post a reply to amend this one, as soon as I get the chance.

We had over 60 people attend.  We lost track, as we had so many, but we had at least 60 distinct individuals sign-in.

Thanks to all of our sponsorships and donations, we made money, which means that we will be able to have the event again next year.  Of course, we are still in the red on the t-shirts, so this will have to come out of sponsorships and donations.  We still come out ahead, but the more shirts you buy, the more we will be able to give to Waypoint (In addition to the huge quantity of food, clothing, paper towel, and other donations we received).

The basic financial breakdown was:
-$79.46 for food/kitchen stuff (which means we fed you for $1.32 per person)
-$393.32 for the first part of the t-shirt order
-$21 for the second part of the t-shirt order (approximately, I'll have to check the receipt)
-$220 (plus $60 deposit, which we will be getting back in a couple weeks) for the lodge rental
-$11.66 in decorations & door prizes for the kids
-$15.74 for www.samhaingathering.org Halloween pencils

Total expenses (unless I'm missing any) = $741.18 (+$60 deposit, which we'll get back)

We had:
$86 left over from last year
$60 depost refund from last year
$30 from a t-shirt sale from last year which was finally completed (TWR has money)
$235 in sponsorship money (still have to pick up the check from IPAN from Jen, I have just been busy)
$205 in financial donations at the event
$30 from a t-shirt sale from last year which was finally completed
$111 collected from t-shirt sales (one person through in some extra money)

This is a total of $757 (earnings - expenses = $15.82), but we have 10 shirts which should be paid for shortly ($120), plus, we hope to sell some of the rest of the shirts as well.  We still have more than 30 extra shirts and have size S-XXXL available.

We gave away three shirts for free to individuals making major donations that exceeded the cost of the shirt, plus 2 went to sponsors sponsoring at the $70 level or above.

We also had some unopened food items which we bought for the event, but did not end up using.  The non-perishable ones were donated to Waypoint.  I took some of the perishable and opened items home and will look over the receipt and figure out an approximate value and make a cash donation in that amount.  I'm not sure what all I took home, but I'll be donating at least $2.10 as I know I have a loaf of buttered-garlic bread which I remember was $2.00 + tax.  

Also, one other clarification, the lodge rental for 2007 was paid for out of 2006's funds.  Therefore, we actually have that $220 to put towards next year's rental, even though I did not explain that well.

Other thoughts/comments?

[Geoff]

Whoops, first amendment already.  We also still had $60 from the deposit refund from last year.  I just noticed a mistake in my records from last year.  We paid the deposit on this year before we got that one back.  I'm going to actually edit the original message to reflect that, but for those of you who get the e-mail notifications, I thought I'd let you know something changed since I originally typed it.

[Geoff]

Photos!

These are a few of the donations we received.  We ended up with 2 or 3 times this many:


We served soup and spaghetti:


The costume contest:


A few of the door prizes we gave away:

[Ciphoony]

I was thinking that there should be a risembool rangers gathering for all us risembool rangers out there my username there is the same here  whatcha think? lol there could be the msa as well and have risemball haha.